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Fostering Safe Travel

The University of Texas at San Antonio is committed to making study, research, and other academic pursuits, both domestic and international, safe and accessible for faculty, staff, and students. In order to foster safe travel and improve our roadrunners’ experience abroad, UTSA leadership, and Global Initiatives are working with internal and external experts to mitigate risks and improve policies, procedures, programs, and operations.

Here are some guidelines:

If you are a UTSA student, faculty and/or staff traveling on university business, you must: submit a travel request to the IOC.
Global Initiatives coordinates the International Oversight Committee (IOC) to advise the Vice Provost for Global Initiatives on health and safety issues as well as guidelines related to international travel.
The On Call International is a service that monitors overseas travel and responds to overseas emergencies 24 hours a day, 7 days a week, offering emergency assistance to UTSA travelers. Their services include English-speaking doctors, medical referrals, and evacuation assistance, as well as regional and country-specific risk and safety reporting.

Travel Policy

International Travel

EFFECTIVE 18 May 2022: IN ACCORDANCE WITH UT SYSTEM GUIDANCE, INTERNATIONAL TRAVEL TO LOCATIONS NOTED ON THE RESTRICTED REGIONS LIST MUST BE APPROVED BY THE IOC.

All UTSA-affiliated international travel to locations on the restricted region list, including but not limited to, unfunded research, noncredit bearing experiences, and travel by registered student organizations requires review and approval of the IOC.

Requests must be received no later than 21 days prior to the ticket purchase date. Submissions must be received no later than Thursday for review at the International Oversight Committee on Tuesday.

Current schedule IOC Meeting dates. Dates are subject to change.

IOC Meeting Dates
10 December 2024	15 April 2025
07 January 2025	29 April 2025
21 January 2025	13 May 2025
04 February 2025	27 May 2025
18 February 2025	10 June 2025
04 March 2025	24 June 2025
18 March 2025	08 July 2025
01 April 2025	22 July 2025

Risk Level definitions

International travelers must complete the Restricted Regions Travel Request forms

Please submit the completed Restricted Regions Travel Request form to global@utsa.edu

Domestic Travel

Effective May 15, 2021, all UTSA domestic travel policies and approval processes will revert to pre-pandemic operating standards. Please follow university travel guidelines, policies, processes, and approvals per your division’s established operating procedures.