Delegations and Visitors
The Vice Provost for Global Initiatives (VPGI) and UTSA Global Initiatives hosts 40+ international delegations throughout the year including international academic VIPs, foreign ambassadors, and other partner nation representatives. The VPGI also hosts international guests of the UT System, the City of San Antonio, the U.S. Department of State, and other partners. Other international visits stem from UTSA faculty and staff collaboration with counterparts and colleagues worldwide.
Global Initiatives hosts delegations whose principal objective is to meet with the President, Provost, and Vice Provost for Global Initiatives. If you delegation does not meet these criteria, we have developed a toolkit to help you with your planning.
The table below is a guide to determine who will host and coordinate an international visit.
| Visit Purpose | UTSA Global Initiatives Coordinates the Visit | College/Dept/Office Coordinates the Visit |
|---|---|---|
| The primary purpose is to have a meeting with the Provost or the President and it has been approved. | X |
|
| The international visitor is a dignitary. | X | |
| The primary purpose is to meet with the VPGI | X | |
| The visitor(s) is a guest of the UT System, city, state or federal government. | X | |
| The primary purpose is to sign an international academic agreement. The VPGI will coordinate the ceremony and executive-level meetings; the faculty counterpart will coordinate other events, tours, etc., if applicable | X | |
| A UTSA faculty or staff member invited the guest or delegation. | X | |
| The primary purpose is to collaborate with faculty/staff counterparts. | X | |
| The purpose of the visit is to serve as a speaker or trainer at the request of faculty. | X | |
| The visitor is a visiting scholar or researcher | X | |
| The delegation is comprised mainly of students | X | |
| The visitor just wants to visit campus and get a campus tour. | X | |
| The visitor is a counterpart/colleague of a faculty or staff member and requested a visit to UTSA or self-invited. | X |
|
If you’ve determined that Global should lead this initiative, please complete the Delegations Request Form. |
If you’ve determined that your department should lead this initiative, please review the policies and toolkit for hosting delegations. |
Outgoing Delegations
If your college is organizing an outbound delegation, consider these best practices to ensure a smooth and impactful experience: Create a landing page with all essential travel information, including: Participant bios, A brief university overview, Key documents (agendas, MOUs, talking points) Important links (your center’s website, university brochures, travel resources) This helps keep your delegation organized, informed, and ready to represent UTSA effectively.
Examples of Past Delegations: India 2022 | Europe2023
