Delegations and Visitors
The Vice Provost for Global Initiatives (VPGI) and UTSA Global Initiatives hosts 40+ international delegations throughout the year including international academic VIPs, foreign ambassadors, and other partner nation representatives. The VPGI also hosts international guests of the UT System, the City of San Antonio, the U.S. Department of State, and other partners. Other international visits stem from UTSA faculty and staff collaboration with counterparts and colleagues worldwide.
Pictured above from left to right: Minister Juan Ramón Flores Gutiérrez Mexican Embassy in the United States, Susana Monreal Avila Mexican Consulate, Rod McSherry UTSA, Consul General Rubén Minutti Zanatta Mexican Consulate in San Antonio, Ambassador Esteban Moctezuma Barragan Mexican Embassy in the United States, Heather Shipley UTSA, Lisa Montoya UTSA, Guadalupe Carmona ConTex, Paloma Perry ConTex, Carelli de La Garza UTSA, and Scott Ziegenhorn UTSA
Incoming Delegations
The University of Texas at San Antonio welcomes several international delegations each year. The protocol for determining who will host these delegations is based on established guidelines for receiving international visitors. Please refer to the table below for details.
| UTSA Global Initiatives Coordinates the Visit | |
|---|---|
| The primary purpose is to have a meeting with the Provost or the President and it has been approved. | |
| The international visitor is a dignitary. | |
| The primary purpose is to meet with the VPGI | |
| The visitor(s) is a guest of the UT System, city, state or federal government. | |
| The primary purpose is to sign an international academic agreement. The VPGI will coordinate the ceremony and executive-level meetings; the faculty counterpart will coordinate other events, tours, etc., if applicable | |
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If you’ve determined that Global should lead this initiative, please complete the Delegations Request Form.
|
| College/Dept/Office Coordinates the Visit | |
|---|---|
| A UTSA faculty or staff member invited the guest or delegation. | |
| The primary purpose is to collaborate with faculty/staff counterparts. | |
| The purpose of the visit is to serve as a speaker or trainer at the request of faculty. | |
| The delegation is comprised mainly of students | |
| The visitor just wants to visit campus and get a campus tour. | |
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If you’ve determined that your department should lead this initiative, please review the policies and toolkit for hosting delegations.
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Outgoing Delegations
If your college is organizing an outbound delegation, consider these best practices to ensure a smooth and impactful experience: Create a landing page with all essential travel information, including: Participant bios, A brief university overview, Key documents (agendas, MOUs, talking points) Important links (your center’s website, university brochures, travel resources) This helps keep your delegation organized, informed, and ready to represent UTSA effectively.
Examples of Past Delegations: India 2022 | Europe2023