Delegations and Visitors
The Vice Provost for Global Initiatives (VPGI) and UTSA Global Initiatives host several international delegations throughout the year including international academic VIPs, foreign ambassadors, and other partner nation representatives. The VPGI also hosts international guests of the UT System, the City of San Antonio, the U.S. Department of State, and other partners. Other international visits stem from UTSA faculty and staff collaboration with counterparts and colleagues around the world.
UTSA faculty or staff member(s) planning to host an international visitor or delegation must:
- Complete the online international delegation/visitor request form.
- Revise the Guidelines, Procedures, and Resources to host a Delegation.
- Receive the visual compliance screening results from UTSA Global Initiatives.
- Extend a formal invitation
To ensure all international visitors receive the protocols afforded to their positions and to ensure adherence to federal regulations and UTSA guidelines, VPGI developed procedures to assist all UTSA employees. Click here for the "Toolkit for Hosts of International Delegations."
The table below is a guide to determine who will host and coordinate an international visit. UTSA Global Initiatives will work with all UTSA hosts to ensure compliance with federal regulations and UTSA guidelines and to coordinate any executive-level meeting that is a part of a College/Dept/Office overall visit agenda.
Before you invite an international guest, remember that you need to:
- Complete the international visit request form on the UTSA Global Initiatives website.
- UTSA Global Initiatives will submit a visual compliance screening request based on your request.
- Receive the visual compliance screening results from UTSA Global Initiatives.
- Determine financial obligations of your department and your guest to accomplish the visit.
| Visit Purpose | UTSA Global Initiatives Coordinates the Visit | College/Dept/Office Coordinates the Visit |
|---|---|---|
| The primary purpose is to have a meeting with the Provost or the President and it has been approved. | X |
|
| The international visitor is a dignitary. | X | |
| The primary purpose is to meet with the VPGI | X | |
| The visitor(s) is a guest of the UT System, city, state or federal government. | X | |
| The primary purpose is to sign an international academic agreement. The VPGI will coordinate the ceremony and executive-level meetings; the faculty counterpart will coordinate other events, tours, etc., if applicable | X | |
| A UTSA faculty or staff member invited the guest or delegation. | X | |
| The primary purpose is to collaborate with faculty/staff counterparts. | X | |
| The purpose of the visit is to serve as a speaker or trainer at the request of faculty. | X | |
| The visitor is a visiting scholar or researcher | X | |
| The delegation is comprised mainly of students | X | |
| The visitor just wants to visit campus and get a campus tour. | X | |
| The visitor is a counterpart/colleague of a faculty or staff member and requested a visit to UTSA or self-invited. | X |
