Toolkit for Hosts of International Delegations
Welcome UTSA Faculty and Staff,
This site provides key resources to help you plan and coordinate inbound international delegations. Hosting international guests involves several important steps—here’s how to get started:
- Review the Delegations Toolkit
- Access checklists, tips, and templates to guide your planning.
- Request a Compliance Screening
- Email export@utsa.edu with your guest’s name, email, title, and citizenship. This is required for all international visitors.
- Clarify Financial Responsibilities
- Determine what costs will be covered by your department and your guest.
- Use Planning Templates
- Send Invitations
- Issue a formal invitation and calendar invites to your guest(s)
Additional Planning Tips
Consider the following as you prepare:
- Documents – What materials need to be ready in advance?
- Accommodations – Where will your guests stay?
- Meals – What local options reflect UTSA’s hospitality?
- Activities – What cultural or recreational sites might interest them in San Antonio?
- UTSA Experience – What parts of campus should be highlighted?
